DOT Solutions

DOT solutions refers to a suite of background screening and compliance services specifically designed to meet the requirements of the Department of Transportation (DOT) for regulated industries, primarily trucking, busing, and other transportation sectors. If your business operates commercial vehicles or employs drivers that fall under DOT regulation, there are a number of specialized checks and processes you must follow.

For companies in transportation or logistics, adhering to DOT regulations isn’t optional, it’s the law. Beyond legal compliance, these measures are in place for critical safety reasons.

Stay compliant and avoid penalties. The DOT, through the Federal Motor Carrier Safety Administration (FMCSA), requires specific checks and record-keeping procedures. Failing to verify a CDL driver’s previous DOT employment history or not conducting a required drug test or clearinghouse query can result in hefty fines and sanctions for your company.

Promote road safety. Commercial drivers handle heavy vehicles that can cause catastrophic harm if operated unsafely. Checking a driver’s accident history and violation history is crucial to assessing their safety risk.

Prevent fraudulent licensing or gaps. The CDLIS check ensures the driver has only one license and is not hiding violations by holding multiple licenses in different states. Verifying employment (and any gaps) ensures you know their recent work and driving history, as unexplained gaps might hide periods out of service due to suspensions or other issues.

Maintain company reputation and insurance. Thoroughly vetted drivers contribute to a strong safety culture and performance. This, in turn, keeps your CSA (Compliance, Safety, and Accountability) scores favorable, which is public and can influence business opportunities and insurance rates.

Reduce administrative overhead & have peace of mind. An integrated solution that covers initial hiring checks and ongoing compliance takes a huge burden off your team. Knowing that every driver on your team has been thoroughly vetted for the last three years, cleared through the Clearinghouse, and is part of an ongoing testing program allows you to focus on operations and growing your business, rather than constantly worrying about compliance.

ScoutLogic offers a truly comprehensive and user-friendly approach to DOT compliance screening that sets us apart.

All-in-one DOT screening package. ScoutLogic bundles everything a DOT employer needs to support your Clearinghouse Administrator. For a new driver hire, we can run the FMCSA Clearinghouse full query, obtain their PSP report, run CDLIS to find prior licenses, pull Motor Vehicle Records (MVR) from each state needed, and perform the DOT employment verifications. ScoutLogic also conducts the DOT pre-employment drug test and can arrange the DOT physical if needed. You get a cohesive report with all these elements, rather than chasing multiple reports.

Expert handling of DOT employer verifications. We manage the challenging mandated verification of previous DOT employers, so you don’t have to. Many carriers are unresponsive; we use persistent follow-up to get responses, and we document all efforts as required by DOT rules. If a past employer is out of business, we document that, too. Our Scouts understand the delicacy and privacy around these checks, and we sweat the details so you stay compliant without the headache.

Continuous compliance support. Hiring the driver is just step one. ScoutLogic can manage ongoing compliance tasks like random drug & alcohol testing selection and administration, scheduling required periodic physicals, and performing annual MVR checks.

Real-time motor vehicle monitoring. Through partnerships, we offer continuous license monitoring in many states. This means if one of your drivers gets a new violation or suspension on their license, we get an alert rather than waiting for the annual MVR. Similarly, we monitor the Clearinghouse and can automate those limited queries for you to ensure ongoing compliance.

Dedicated support and consultation. Transportation regulations can be confusing, so our Scouts are on hand to answer questions, help you interpret a PSP or Clearinghouse result, and advise on best practices. Our support is not just technical, but also personal. You’ll have a dedicated Scout who understands DOT intricacies. This knowledgeable support reduces your compliance anxiety because you know you’re doing things correctly with a partner who has your back.