Professional License Verification

Professional license verification is the process of confirming that a job candidate holds a valid, up-to-date license or certification required for their profession. Many professions, such as nursing, medicine, teaching, engineering, accounting (CPAs), real estate, and financial advising, require a license to practice. This check validates the type of license, the issuing authority, the license number, its current status (active, expired, suspended, etc.), and often the dates of issuance and expiration. ScoutLogic will contact or query the appropriate licensing board or regulatory body to ensure the candidate’s credentials are legitimate and in good standing. If any sanctions, revocations, or disciplinary actions are associated with the license, they will also be disclosed.

In fields where workers must be licensed or certified, verifying those credentials is absolutely critical.

Stay safe and compliant. Hiring someone who lacks a required license can put your company in legal jeopardy and, more importantly, put lives or assets at risk. Failing to validate these credentials could result in fines, the voiding of insurance, or other penalties.

Protect against fraudulent credentials. Unfortunately, some job seekers do lie about or exaggerate their qualifications, including licenses. Verifying licenses stops these fraudsters at the door. It also helps avoid negligent hiring claims – if an incident occurs and it’s found the employee wasn’t actually licensed, your company could be held liable for not vetting them.

Ensure current and competent staff. Licenses often require ongoing education or recertification. A verification will catch if a candidate’s license has lapsed or if they have failed to maintain their certification. Knowing an applicant’s license is active and up-to-date means you’ll hire someone truly qualified right now, not just at some point in the past.

Protect your reputation. Your clients and stakeholders trust that the professionals in your company are legitimate. By verifying licenses, you can confidently state that all your employees are fully certified, which builds trust with customers, patients, and partners.

ScoutLogic’s professional license verification service is designed to be thorough, efficient, and user-friendly for your hiring team.

Extensive verification experience. We perform thousands of professional license verifications annually, giving us a deep familiarity with licensing boards and databases across various industries. Whether it’s verifying a medical license with a state board of nursing or checking an electrician’s certification, we know where to go and what to look for.

Direct, authoritative sources: ScoutLogic always verifies licenses directly with the issuing authority or its official database. We don’t rely on copies of certificates provided by the candidate. We obtain official confirmation of the license’s validity and status, straight from the source.

Comprehensive detail reporting. Our license verification reports provide all pertinent details, not just a yes/no. You’ll see the license type, license number, issue date, expiration date, current status (e.g., active, inactive, expired, suspended), and any public notes, such as sanctions or restrictions. We also note the exact source of verification for your records.

Speed with care. We understand that license verifications are often one of the last steps before you can extend an offer, so timeliness is crucial. Many license checks can be processed within 24 to 48 hours, especially when online lookup is available. However, if a verification takes longer (for example, some state boards process requests in a few days), we will communicate that to you. Your dedicated Scout will keep you updated so you’re never left guessing.

Integration with your hiring workflow. Since license verification is often part of a broader background check, ScoutLogic seamlessly integrates it with other services. The same dedicated Scout who handles your other checks can also coordinate the license checks. This one-point-of-contact model means that if an issue arises, we handle it quickly.

Candidate-friendly approach. Verifying a license should be straightforward for the candidate as well. ScoutLogic makes it simple by asking candidates upfront for any details that might be helpful (such as license number, state of issuance, etc.) through our secure forms. We also only request the necessary information, respecting the candidate's privacy. Our approach is professional and courteous, treating your candidate, who is potentially a future employee, with respect throughout the process.